The global gym management software market is projected to reach $63.94 billion by 2035, growing at over 12% annually. Whether you're running a CrossFit box, traditional gym, yoga studio, or boutique fitness facility, the right software can transform how you operate—automating bookings, managing memberships, tracking revenue, and improving member experience.
But with dozens of platforms competing for your attention, choosing the right one feels overwhelming. That's why we've tested and reviewed the 15 best gym management software solutions available today, comparing features, pricing, and real-world usability.
Let's find the platform that fits your business.
Every price below was checked on 24 August 2026 against the vendor's own pricing page. Six of these fifteen publish no price at all — where that is the case, this guide says so rather than repeating a figure we cannot verify.
Before diving into specific platforms, understand these key criteria that separate good gym software from great gym software:
A solid booking system lets members reserve classes, training sessions, or facilities online 24/7. Look for calendar views, automated confirmations, cancellation policies, and class capacity management. The best platforms sync with your calendar tools (Google Calendar, Outlook) to keep schedules unified.
Your software should handle unlimited membership tiers, auto-billing, prorated charges, member status tracking, and renewal reminders. Check if the platform supports flexible billing cycles, pause options, and family plans.
Beyond basic invoicing, premium software provides job profitability reporting, cash flow forecasting, income statements, and unit economics. This financial visibility helps you make data-driven decisions about pricing, staffing, and growth.
Look for timesheets, shift scheduling, pay rate tracking, commission calculations, and payroll integration. If you have coaches or trainers on variable compensation, this feature becomes critical.
AI-powered receptionists, SMS reminders, email campaigns, and customer portals reduce your team's workload. Automated confirmations and follow-ups improve show-up rates and retention.
Your gym software shouldn't live in isolation. Check for integrations with QuickBooks (accounting), Google Calendar, payment processors, and email platforms. Seamless data flow reduces manual work.
There are three axes platforms price on, and only one of them will match how your gym grows: per member (Gymdesk), per team member (Mako), or per feature tier (most others). Work out which way you are about to grow, then pick the model that does not punish it. And check whether the vendor publishes a price at all — six of the fifteen here do not.
Members want to manage their memberships online: check class schedules, book sessions, download invoices, and pay bills without calling you. A strong customer portal reduces support tickets.
Website: makocrm.so
Overview: Mako is built specifically for service businesses and studios that traditional software forgot. Unlike one-size-fits-all platforms, Mako gives you a modular approach: toggle features on and off to match your exact workflow. This flexibility, combined with real financial intelligence and built-in AI communication tools, makes Mako the most comprehensive solution for modern fitness businesses.
Key Features: - Estimate → Booking → Invoice Pipeline: A complete business flow that works for both service appointments and class-based memberships - Advanced Financial Intelligence: Job profitability tracking, unit economics analysis, cash flow forecasting, budget tracking, and income statements—tools usually reserved for enterprise software - Free Retention Benchmarking: Pulse measures your retention against US, state, and city averages and imports from Mindbody, Momence, and CSV — at no cost, alongside whatever you run today - AI Receptionist: Built-in calls and SMS handling automation without additional integrations - Customer Portal: Members manage bookings, view class schedules, access invoices, view memberships, and even sign digital waivers on a custom domain - Team Management: Pay rate history, timesheets, commission tracking, payroll integration, and intelligent shift scheduling - No Per-Seat Pricing: Seats are bundled into the tier, never charged individually - Digital Wallet Membership Cards: Members carry their memberships on their phones - Smart Customer Tags & Churn Risk Detection: AI-powered insights identify at-risk members before they leave - Kiosk Mode: Streamline check-ins with a member-facing kiosk interface - Extensive Integrations: QuickBooks sync, Google Calendar, role-based permissions, recurring invoice automation, and a no-code booking page builder
Best For: Gym owners who want financial sophistication, team scalability, and flexibility in how they deliver services (group classes, personal training, hybrid models).
Pros: - Unmatched financial reporting for a mid-market platform - No per-seat licensing — seats come bundled, not billed - The entire operational product is on the entry paid tier, not gated behind upgrades - Free Pulse tier lets you benchmark retention before spending anything - AI receptionist saves hours on calls and texts - Supports 49 different business types, not just fitness
Cons: - Basic includes three team members, so a gym with a front desk and several coaches moves to Team sooner than expected - Advanced reporting and QuickBooks sync require the Team tier - Learning curve on advanced financial features for non-accountant owners
Pricing: Published. Pulse is free. Basic $139/month is the complete operational platform — CRM, booking, memberships, estimates, invoicing, payments, customer portal, email and SMS automation — with three team members. Team $249/month adds up to fifteen team members, shared workflows, advanced reporting, and QuickBooks sync, with extra locations at $75/month. Enterprise $999/month is unlimited users across three locations. Roughly 20% off annually. No contract at any tier.
Website: mindbody.io
Overview: Mindbody has been managing fitness and wellness businesses since 1999, and it shows. With over 60,000 active customers, it's the industry standard, especially for studios and high-end wellness facilities. Mindbody's strength lies in its depth: nearly every fitness business scenario is handled.
Key Features: - Multi-location support with centralized reporting - Advanced class scheduling with capacity management - Membership plans with flexible billing and renewals - Client management with detailed history and preferences - Staff scheduling and payroll integration - Mobile app for staff and members - Email and SMS marketing campaigns - Performance analytics dashboard - Online booking and member portal
Best For: Established gyms, yoga studios, and multi-location chains prioritizing proven stability and integration options.
Pros: - Mature platform with 25+ years of development - Extensive third-party integrations (Stripe, Square, QuickBooks, etc.) - Strong support and training resources - Excellent for high-end wellness facilities - Consumer marketplace drives real booking volume
Cons: - No published pricing at any tier, so you cannot budget without a sales call - Steeper learning curve due to feature density - Costs escalate with add-ons and additional seats - Interface feels dated compared to newer platforms
Pricing: Not published. Mindbody lists three tiers — Starter, Accelerate, and Ultimate — and each shows "Let's talk" rather than a figure. Specific Mindbody prices circulate widely online; none can be checked against Mindbody's own page, so we do not repeat them.
Website: vagaro.com
Overview: Vagaro bridges the gap between small independent studios and larger fitness brands. With a low entry price and strong visual appeal, it's particularly popular with boutique fitness (barre, Pilates, spin) and beauty services combined.
Key Features: - Drag-and-drop class scheduling - Member and client management - Automated email and SMS reminders - Staff management with commissions - Online booking and checkout - Mobile app for members and staff - Built-in marketing tools and email campaigns - Inventory management (if offering retail)
Best For: Boutique fitness studios (barre, Pilates, spinning) and beauty-fitness hybrid businesses.
Pros: - Very low entry cost for a single practitioner - Intuitive interface with strong visual design - Good for multi-service businesses (fitness + retail) - Strong mobile member app experience
Cons: - Cost rises with every bookable calendar you add - The MySite website builder is charged separately - Financial reporting is basic - Doesn't scale as well to complex team structures
Pricing: Priced per bookable calendar and scaling with the number of calendars you run. Vagaro's pricing page geo-detects, so the figure you see depends on your region — check it for your own market rather than trusting a quoted number.
Website: glofox.com
Overview: Glofox was built by a CrossFitter for the CrossFit community, and it shows. While it's evolved to serve all group fitness, its scheduling and class management tools are some of the tightest in the industry.
Key Features: - Class scheduling with detailed capacity and wait-list management - Membership tiering with frozen/paused account options - Attendance tracking and class performance analytics - Custom booking page builder - Mobile app for members and coaches - Waivers and digital forms - Marketing automation with automation rules - Staff commissions and payroll integration
Best For: CrossFit boxes, group fitness studios, and training communities where class capacity and wait-lists are critical.
Pros: - Purpose-built for group fitness scheduling - Strong performance analytics for coaches - Excellent member mobile app - Community-focused features (leaderboards, challenges)
Cons: - No published pricing — quote only - Best suited for class-based businesses (not personal training heavy) - Financial reporting is average - Post-acquisition support reviews are mixed
Pricing: Not published. Glofox's pricing page asks you to request a quote rather than listing tiers. See Glofox pricing for what actually drives the number.
Website: zenplanner.com
Overview: Zen Planner focuses on martial arts, CrossFit, and other specialized training facilities. It's built for belt systems, grading structures, and performance tracking that these disciplines require.
Key Features: - Class scheduling with attendance tracking - Merit belt and grading system management - Membership and contract management - Payment processing (Stripe, Square) - Staff management - Mobile app (members only view) - Marketing automation - Performance and analytics
Best For: Martial arts schools, CrossFit boxes, and specialty training gyms.
Pros: - Purpose-built for martial arts grading systems - Solid class management - Publishes its pricing openly - Community-oriented features
Cons: - Limited financial reporting - Less suitable for diverse business models - Mobile app is member-view only - The jump from Studio to Engage is a large one
Pricing: Published. Studio from $99/month, Engage at $249/month, with a branded app add-on at $39/month.
Website: pushpress.io
Overview: PushPress is a lightweight, purpose-built platform for CrossFit boxes. It's known for speed, simplicity, and an interface that CrossFit coaches love. It is also one of very few platforms in this category with a genuinely usable free tier.
Key Features: - Fast, intuitive class scheduling - Membership and billing management - Billing integrations (Stripe, Square) - Mobile app with tracking and performance stats - Leaderboards and performance tracking - Email and SMS automation - Staff management - Customizable booking pages
Best For: CrossFit boxes prioritizing speed, community features, and simplicity — and new boxes that need to start at zero cost.
Pros: - A real free tier, not a trial - Fastest, most responsive interface - Excellent community features (leaderboards) - Publishes pricing openly - Strong coaching and community support
Cons: - Capability is sold in modules, so the real cost climbs as you add them - Feature set is narrower than broader platforms - Limited financial reporting - Less suitable if adding non-CrossFit services
Pricing: Published. Free at $0, Pro $159/month, Max $229/month. Watch the add-ons: Train (workout tracking) from about $79/month for up to 20 clients, a branded member app around $81–$97/month, and the bundled Full Stack package near $559/month.
Website: wodify.com
Overview: Wodify focuses specifically on workout scoring, performance tracking, and competition-level analytics for CrossFit boxes. If your box emphasizes WOD tracking and athletic performance data, Wodify is your specialist tool.
Key Features: - Detailed WOD scoring and performance analytics - Athlete workout history and trends - Competition leaderboards - Membership and class scheduling - Mobile app with performance tracking - Integration with other gym management tools - Custom reports and athlete profiles
Best For: Competitive CrossFit boxes emphasizing athlete performance analytics and scoring.
Pros: - Most sophisticated performance tracking for CrossFit - Detailed athlete analytics and trend reporting - Community and competition features - Mobile-first experience
Cons: - Priced per location, which adds up across sites - Promotional pricing obscures the real ongoing rate - Narrow focus (primarily scoring/analytics) - Not suitable for general fitness facilities
Pricing: List price is $199/month per location. Wodify frequently runs a promotional rate around $99/month per location tied to booking a demo by a deadline — confirm what the price becomes after any promotional period ends.
Website: gymdesk.com
Overview: Gymdesk is one of the few platforms in this category that publishes a complete, straightforward tier table — priced by active member count, with unlimited staff accounts on every tier. It suits traditional gyms and martial arts schools that want clean membership management without enterprise complexity.
Key Features: - Membership management with multiple tiers - Automated billing and renewals - Access control and check-in management - Class and PT session booking - Belt and rank progression tracking - Member portal and mobile app - Financial reporting and invoicing - Unlimited staff accounts on every tier
Best For: Small and mid-size gyms, martial arts schools, and owners who want the lowest published cost with no per-seat charges.
Pros: - Among the cheapest published pricing in this list - Unlimited staff accounts included at every tier - Fast to set up with minimal configuration - 30-day free trial, no setup fees, no contracts, no cancellation penalty - Strong belt and rank tracking for martial arts
Cons: - Price rises automatically as your member count crosses a band - Past 400 members you are into custom Enterprise pricing - Reporting tells you what happened, not what is coming - Fewer advanced features than broader platforms
Pricing: Published and tiered by active members — Micro (up to 50) $75/month, Small (51–100) $100, Medium (101–200) $150, Large (201–400) $200, Enterprise custom. Additional locations $50/month each.
Website: wellnessliving.com
Overview: WellnessLiving targets the enterprise end of the market: large gym chains, wellness centers, and multi-location operators. It's a comprehensive platform built for operational complexity at scale.
Key Features: - Multi-location management with unified reporting - Membership and contract management - Class and PT session scheduling - Staff and payroll management - Financial reporting and accounting integration - Member portal and mobile app - Marketing automation - Advanced analytics and insights - Custom integrations and API access
Best For: Large gym chains, multi-location wellness centers, and enterprise fitness operations.
Pros: - Designed for enterprise-level complexity - Publishes every tier openly - Multi-location support with unified dashboards - Excellent scalability - API for custom integrations
Cons: - Heavy promotional pricing can obscure the real ongoing rate - Steeper onboarding and learning curve - Implementation may require professional services - Long-term contracts common
Pricing: Published. Starter $69/month, Business $199/month, BusinessPro $349/month. Paid annually those become roughly $62, $179, and $314. Introductory promotional rates are frequently displayed — check what the price becomes afterwards.
Website: momence.com
Overview: Momence specializes in flexible, dynamic class bookings. If your gym mixes fixed classes, drop-in rates, and flexible scheduling, Momence's booking engine is one of the most adaptable available.
Key Features: - Flexible class booking with drop-in and pass management - Membership and subscription management - Attendee check-in via mobile - Automated SMS/email confirmations and reminders - Client management and communication - Reporting and analytics - Staff management (basic) - No-code booking page builder
Best For: Studios with flexible or hybrid booking models (memberships, class packs, drop-ins).
Pros: - Superior flexible booking workflows - Strong mobile check-in experience - Publishes pricing openly - Low entry tier for cost-conscious studios
Cons: - Booking-fee structure on lower tiers can add up at volume - Limited payroll and team management features - Financial reporting is basic - Not ideal for personal training heavy operations
Pricing: Published. Entry plan around $60/month, with a $199/month tier that includes unlimited add-ons and removes per-booking fees. Check which fees apply on the tier you are considering.
Website: clubautomation.com
Overview: Club Automation focuses on retention intelligence and large-facility operations: identifying at-risk members, automating engagement campaigns, and managing courts, pools, and complex membership structures.
Key Features: - Membership management with churn analytics - Automated engagement and retention campaigns - Court, pool, and resource reservation - Reporting on member activity and trends - Staff and trainer management - Mobile app for members - Payment processing and billing - Custom analytics and dashboards
Best For: Multi-site health and athletic clubs focused on member retention and facility-level resource booking.
Pros: - Excellent retention analytics and automation - Genuine resource and court booking depth - Good for data-driven retention strategies - Solid member and staff management
Cons: - No published pricing — quote only, with implementation priced separately - Oversized for single-location independents - Interface can be dated - Annual or multi-year contracts are standard
Pricing: Not published. Quote only, sales-led, with onboarding and implementation scoped separately.
Website: ezfacility.com
Overview: EZFacility is built for facility managers: managing multiple facilities, staff scheduling, maintenance, and complex operational workflows. It's less focused on member experience and more on backend operations.
Key Features: - Multi-facility management - Staff scheduling and timesheets - Maintenance and work order tracking - Membership and billing - Room and resource booking - Reporting and analytics - Mobile apps for staff and members - Integrations with accounting systems
Best For: Multi-facility operators, facility managers, and large complexes.
Pros: - Strong facility and maintenance management - Multi-location scheduling and reporting - Good for complex operational workflows - Solid integration options
Cons: - No published pricing — quote only - Overkill for single-location gyms - Member experience is not a priority - Steep learning curve for full feature set
Pricing: Not published. Quote only, scoped by facility count and feature set.
Website: pike13.com
Overview: Pike13 serves boutique studios and personal trainers. It's a functional, well-established platform designed for small teams, and it publishes its full tier table.
Key Features: - Class and appointment scheduling - Membership and package management - Client and trainer profiles - Payment processing - Email and SMS reminders - Reporting - Mobile apps for staff and clients - Simple setup and onboarding
Best For: Personal trainers, small studios, and independent fitness professionals.
Pros: - Publishes every tier with monthly and annual rates shown - Quick to set up and use - Good mobile experience - Straightforward customer support
Cons: - Entry price is higher than the "small studio" positioning suggests - No advanced financial reporting - Limited team/payroll management - Not ideal for large or complex operations
Pricing: Published. Essential $139/month billed annually ($159 monthly), Advanced $195/month annually ($225 monthly), Premium $249/month annually ($286 monthly).
Website: virtuagym.com
Overview: Virtuagym bridges digital and in-person fitness: online training, app-based workouts, in-studio classes, and personal training. If your business model blends virtual and physical offerings, Virtuagym's flexibility is valuable.
Key Features: - Online and in-person class management - Virtual training and coaching tools - Workout app integration - Membership management (in-studio and digital) - Client tracking and progress analytics - Marketing automation - Mobile app for members - Staff management (basic)
Best For: Gyms and trainers offering hybrid fitness (in-studio + online classes, app-based coaching).
Pros: - Excellent support for hybrid fitness models - Integrated workout app experience - Good for trainer-focused businesses - Mobile-first design
Cons: - No published pricing — quote only - Financial reporting is basic - Complex features can overwhelm small teams - Team/payroll management is limited
Pricing: Not published. Quote only, scoped by feature set and member count.
Website: exercise.com
Overview: Exercise.com builds custom-branded apps for networks of trainers and fitness studios, with workout programming and client communication at the centre. It emphasizes the trainer-client relationship over facility operations.
Key Features: - Custom-branded mobile app - Client and workout management - Workout programming and progress tracking - Client portal with video exercise library - Appointment and scheduling (basic) - Payment processing - Messaging and communication - Reporting and metrics
Best For: Independent trainers, small training studios, and coaching networks that sell programming as a product.
Pros: - Strong workout programming tools - Custom-branded app is genuinely differentiated - Excellent for personal training focus - Good mobile experience
Cons: - No published pricing — scoped per business, closer to commissioning software than subscribing - Limited facility operations features - No advanced team management - Class scheduling is limited
Pricing: Not published. Quote only, scoped per business with the custom app build priced into the engagement.
If you would rather see these platforms side by side than ranked, our gym management software comparison puts nine of them in one table with contract terms and twelve-month total cost. Specialist facilities are covered separately: CrossFit member management software for affiliate boxes, and gymnastics software for clubs running levels and a parent portal. Still at the planning stage? Start with a gym financial plan.
Among the platforms here that publish a price, the base tier runs roughly $60–$200/month, and the mid tier roughly $139–$249/month. Six of the fifteen publish nothing at all and quote per business — Mindbody, Glofox, Club Automation, EZFacility, Virtuagym, and Exercise.com. Hidden costs include per-seat add-ons, branded app modules, setup fees, and payment processing, which is usually the largest line on the invoice regardless of platform. Budget processing at 2.2–2.9% of collected revenue on top of any software figure.
Most modern platforms offer data export and import tools, though switching is still a manual process. Some (like Mindbody and WellnessLiving) have established migration paths. Plan on 2–4 weeks for a migration, and notify members about temporary access disruptions. Always export and backup data before switching.
Not anymore. Most modern platforms (Mako, Mindbody, Glofox) handle both group classes and personal training within one system. Look for platforms that support both billing models: membership-based classes and pay-per-session training.
The critical three: payment processing (Stripe, Square), accounting (QuickBooks), and calendar sync (Google Calendar). These three alone cut manual data entry by 70%. Look for API access if you have custom needs — and check which tier the accounting integration sits on, because it is often not the entry plan.
Require 256-bit SSL encryption, regular security audits, GDPR/CCPA compliance, and PCI DSS certification (if handling payments). Ask platforms about data backup frequency, disaster recovery plans, and cyber insurance. Never prioritize price over security.
Selecting the right gym management software is one of the most impactful decisions you can make as a fitness business owner. The difference between mediocre and excellent software often translates directly to member satisfaction, operational efficiency, and revenue.
The first filter is simpler than most comparison guides admit: can you see the price? Nine of these fifteen publish one. Six do not. That alone tells you something about how each company expects the relationship to go.
For most gym owners seeking an all-in-one solution with financial sophistication, team scalability, and flexibility, Mako stands out. The entire operational product sits on the $139 entry tier rather than being gated behind upgrades, seats come bundled instead of billed per person, and the free Pulse tier lets you measure your retention against your market before you spend anything.
But the right choice depends on your specific needs: - Running a CrossFit box on a budget? PushPress, which has a real free tier. - Under 100 members and want the lowest published cost? Gymdesk at $75–$100. - Multi-location enterprise? WellnessLiving. - Martial arts with belt grading? Zen Planner or Gymdesk. - Boutique studio with flexible class packs? Momence. - Personal trainer? Pike13.
Take these steps:
The gym management software market is competitive, and new platforms emerge regularly. But the fundamentals—reliability, financial transparency, member experience, and scalability—remain constant.
Ready to upgrade your gym operations?Try the Mako demo instantly to see how financial intelligence and AI automation can transform your business — no sales call needed.
