A gym management software comparison is only useful if it covers the three things feature lists hide: what you will actually pay over twelve months, whether you are locked into an annual contract, and whether the platform can tell you if you are profitable — because on features alone, every platform below says yes to everything.
Feature lists are where comparisons go to die. Every platform on this page does class booking, memberships, and payments. If you pick on features you will end up with a spreadsheet where every column says "yes" and you are no closer to a decision.
Here's the comparison that actually separates them.
Every price below was checked on 24 August 2026 against the vendor's own pricing page.
| Entry price | Contract required | Transaction fees | Financial reporting | Best for | |
|---|---|---|---|---|---|
| Mako | Free (Pulse), then $139/mo published | No | Standard processing | Real-time P&L | Independent studios, multi-service |
| Mindbody | Quote only — no published price at any tier | Annual typical | Yes, tiered | Revenue reporting | Large studios, marketplace reach |
| Glofox | Quote only | Annual typical | Yes | Revenue reporting | Boutique fitness, branded apps |
| WellnessLiving | $69/mo published | Annual typical | Yes | Revenue reporting | Multi-service wellness |
| Zen Planner | $99/mo published | Varies | Yes | Revenue reporting | Martial arts, CrossFit |
| Wodify | $199/mo per location published | Varies | Yes | Performance tracking | CrossFit, performance gyms |
| Vagaro | Published, per bookable calendar | Monthly | Yes | Revenue reporting | Salons, solo operators |
| Gymdesk | $75/mo published, by member count | No | Yes | Revenue reporting | Small gyms, martial arts |
| PushPress | Free, then $159/mo published | Varies | Yes | Revenue reporting | CrossFit boxes |
| EZFacility | Quote only | Annual typical | Yes | Revenue reporting | Multi-facility, sports |
| Pike13 | $139/mo published (annual) | Varies | Yes | Revenue reporting | Appointment-led businesses |
Contract and fee terms change and vary by negotiation. Confirm current terms in writing before signing — including what happens to your data if you leave.
Evidence note: Say EZFacility is quote-only on the checked date and date the Mindbody and Glofox starting prices. The blanket no-price statement conflicts with current vendor pages and price visibility is date, region, and plan dependent. Sources: Mindbody Business Pricing; Glofox Plans; EZFacility Plans and Pricing.
That split is worth treating as a real decision criterion rather than a detail. A vendor that won't show a price before a call has made a choice about how it wants the negotiation to go, and it isn't in your favour. It also makes honest comparison impossible: you cannot put a platform in a spreadsheet if its cell is empty until week three of a sales cycle.
It is not disqualifying. Mindbody in particular earns its place on shortlists for reasons that have nothing to do with price. But go in knowing which conversation you are entering.
Sticker price hides most of the difference. Three scenarios:
Evidence note: Official vendor pages display the listed starting cards, but Wodify also displayed a time-limited $99 promotion and WellnessLiving displayed promotional prices. Member bands, location, billing cadence, promotions, add-ons, processing, and contract terms vary. Publish a dated vendor-price table with plan, member-band, promotion, and billing caveats. Sources: Official Gymdesk, Zen Planner, WellnessLiving, Wodify, and PushPress pricing pages; Official Gymdesk, Zen Planner, WellnessLiving, Wodify, and PushPress pricing pages; Official Gymdesk, Zen Planner, WellnessLiving, Wodify, and PushPress pricing pages; Official Gymdesk, Zen Planner, WellnessLiving, Wodify, and PushPress pricing pages; Official Gymdesk, Zen Planner, WellnessLiving, Wodify, and PushPress pricing pages.
Evidence note: Mako’s first-party pricing page states those plan prices, annual totals, approximately 20% annual savings, and month-to-month terms. Pricing and included features are vendor-authored, date-sensitive, plan-specific, and may exclude processing, taxes, or optional costs. Sources: Mako first-party: Mako Pricing.
The number to ask every vendor for is not the monthly fee. It's: what will I have paid you, in total, twelve months from now, at my current volume? Anyone who won't answer that in writing has told you something.
This is the section most comparisons skip, and it's the one that costs the most.
Evidence note: Tell readers to obtain current term, renewal, notice, and cancellation language in writing. No cross-vendor contract dataset or current agreement terms supports the universal statement. Source status: No primary source was found for the earlier universal claim as of 2026-09-01.
Three questions worth asking in writing before you sign anything:
An honest comparison has to include the cases where you shouldn't pick us.
Mindbody has a consumer marketplace. If a meaningful share of your new clients discover you through the Mindbody app, that distribution is real and no competitor replicates it.
Glofox does branded member apps well. If you want your own app in the App Store, that's their strength.
Wodify is built around performance tracking — benchmark lifts, WOD results, leaderboards. If your members care about their numbers, that's a genuine fit no generalist matches.
Zen Planner has deep roots in martial arts and CrossFit, including belt and rank tracking.
Gymdesk is the cheapest published option below 100 members, includes unlimited staff accounts, and also handles belt progression.
PushPress has a genuinely usable free tier — the only one in this table that runs a real gym at $0.
EZFacility handles multi-facility sports operations — courts, fields, leagues — which is a different problem from studio classes.
Mako is the right pick if you're an independent operator running one to three locations, you're tired of not knowing whether you're profitable, and you don't want a contract. If you need a consumer marketplace or a custom-branded app, we're not the answer today.
Evidence note: Mako’s first-party pages document real-time P&L, cash flow, revenue and margin per service, and service-profitability views. First-party documentation does not establish that almost no competitor reports margin or prove comparative superiority; financial features are plan-specific. Describe Mako’s documented profitability views and source each competitor capability separately. Sources: Mako first-party: Mako Financial Planning; Mako first-party: Mako Business Analytics.
That gap matters more than it sounds. The fitness industry runs on thin operating margins, and industry bodies like the Health & Fitness Association (formerly IHRSA) have documented for years how tightly studio profitability tracks retention and utilisation rather than top-line sales. Yet the standard software reporting stack tells you what you sold and stops.
So studios make schedule decisions on vibes. The 6am looks busy, so it stays. Nobody's calculated that with two instructors and a 40% fill rate it loses money every week, while the underattended Thursday 7pm is the most profitable hour on the timetable because one instructor covers a full room.
See Mako's pricing — published in full, no contract, no sales call.
